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Buying Assistant - Oral Care, Deodorant and Beauty Electricals Based In Croydon HO

1. Job Purpose:

The jobholder's role is to support the Category Buying team by effective administration of product, suppliers, promotion and stock.

Acting as a member of a cross-functional category team whose aim is to achieve category objectives.

2. Accountabilities:

Administration: 

• Provide thorough, effective and efficient administrative support to the Senior Buyer.
• Provide new line information to Replenishment Co-ordinator 
• Accurately Implement cost and price increases/decreases to agreed timescales
• Respond to and resolve invoice queries. Implement and maintain procedures which reduce the number of invoice queries
• Product recalls
• Implement Senior Buyer decisions on stock levels and clearances through liaison with Category Supply
• Liase with suppliers for samples and ensure approval is received from QA and design.
• Order stock for launches and monitor stock levels of discontinued products.
• Raise authority to purchase forms
• Ensure all planogram changes are notified clearly and on time to stores through liaison with merchandising
• Produce briefing/information packs for supplier meetings as requested by your Senior Buyer and suppliers
• Reconcile all cost changes with margin report to ensure consistency
• Produce and gain agreement from Senior Buyer for all stores communication
• Obtain Store Operations sign off for all stores communication
• Liase on all routine issues with internal and external customers and resolve or escalate as required
• Jointly develop administration systems and procedures across the business units

New Product Development:

• Provide support during NPD process; liasing with suppliers, logistics, merchandising, stores, design and technical services. 
• Liase with suppliers for samples and ensure approval is received from QA and design.
• Order stock for launches and monitor stock levels of discontinued products.
• Raise authority to purchase forms
• Ensure pre-production submissions are achieved to critical path deadlines.
• Produce minutes for all NPD meetings
• Maintain the sample stock to agreed standards

Promotions:

• Monitor and track promotions, in order to achieve to achieve category objectives.
• Accurately load all promotions onto the system to agreed timescales 
• Ensure promotion forecasts, agreed with Senior Buyer are communicated to suppliers and category replenishers 
• Make cost/administer retrospective funding to ensure accurate details are maintained and are communicated to merchandise accounts
• Monitor invoicing of 'other income' and track 'other income' by promotion and communicate outcomes to Senior Buyer
• Check and amend according to agreed criteria POS materials and liaise with marketing and suppliers
• Obtain weekly promotion results from the system and presenting these in an agreed format to the Senior Buyer Data To be responsible for managing and maintaining data requirements for the buying function
• Produce weekly trading results and other ad hoc reports as requested by the Senior Buyer and suppliers
• Provide agreed EPOS data to suppliers to deadline
• Monitor new line performance and communicate outcomes to Senior Buyer and Category Replenisher

3. Special Requirements :

Knowledge & Skills

• Planning and organisational skills
• Written and verbal communication skills
• P.C. Skills
• Excellent attention to detail

Personal Qualities

• Team player
• Good interpersonal
• Resilient
• Able to work to tight deadlines